Filing officers play an important role in helping to ensure provisions of the Political Reform Act are effectively and efficiently administered. To achieve this goal, the officers are required to perform specified duties under the Act, including providing public access to disclosure statements, following up on those who fail to file, and reviewing filed statements for errors and omissions. The duties are listed in Regulation 18110 for processing campaign statements and Regulation 18115 for processing Statements of Economic Interests (Form 700).

Providing Public Access and Reproduction Charges

All statements filed pursuant to the Act are public documents and must be available for public inspection and reproduction during regular business hours no later than the second business day after they were received.

Notifying Non-Filers

Filing officers must notify all persons who fail to file a statement required by law in a timely manner. Notification may be made by telephone or in writing, including by e-mail.

Enforcement Referrals

Filing officers are required to report apparent violations of the Act to the appropriate agency. An apparent violation exists if the filing officer knows or has reason to believe a statement contains material inaccuracies or omissions, or when a filer fails to file all or part of a statement after reasonable notice has been provided.